A typical trip then involves several accounting transactions, all supported by the travel report: This document is suitable for sharing with a customer, while an expense claim with all its detail usually is not. Long experience has taught me that a customized spreadsheet form is the best way to record all travel expenses in one place. If you mix sources, such as having a company travel agent who books flight reservations and is paid by the company while the traveler buys meals and is reimbursed, you need multiple accounting transactions anyway. The expense claim works as a complete travel claim only if all expenses are paid by the traveler and none from company accounts or with company credit cards. (Destination and purpose can go in the summary-level Description field.) It is just arranged differently. While that might work for you, it does not work in general.īut with the exception of your category subtotals, all the same information is there in the existing expense claim form, plus customer information. And it eliminates items, discounts, tax codes, and tracking codes. What you are proposing is really to select posting accounts based on columns and would require subtotals within the main table of the expense claim. It is not, because each line item must first allow selection of an item (if applicable), then be posted to an appropriate expense account, allow for the possibility of discounts, tax codes, and tracking codes. So I figured that could be the same principle.
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